Global Village Academy is an innovative charter school. Students learn core content through language immersion in their choice of French, Spanish, Mandarin, German or Russian (depending on the school). GVA is truly a "global village." Our immersion teachers come from all over the world, each bringing their unique culture and language into the classroom. United by a common core, students are challenged to become world class thinkers, capable of engaging ideas using multiple languages and cross-cultural perspectives, through internationally bench-marked curriculum spanning each language village.
Summary:
To provide general support to the school. Duties include general clerical, receptionist and project based work. Project a professional image through in-person and phone interaction.
Classification: Non-exempt
Essential Duties and Responsibilities:
Attendance Duties:
Take attendance calls off the message machine
Update IC with corrected attendance
Run attendance letters for administration
School Communication Duties:
Take messages from incoming calls for staff
Get parent messages to students during instructional time
Make school announcements
Create all calls through school messenger
Send out email messages through IC and Outlook
Give requests to Charmaine from parents and staff
Administrative Assistant to Principal:
Help prepare presentations for meetings
Prepare copies of Board Meetings
Assist in maintaining Principal's calendar
Organize and file
Receive, route and screen incoming calls; take messages, and provide assistance to callers
Other duties as assigned
Health Aid Duties:
Administer First Aide
Communicate with parents regarding health concerns
Enter health office visits into IC
Keep medical supplies stocked
Keep administration updated on new health office requirements
Ordering Supplies:
Track use and inventory janitorial supplies
Order janitorial supplies
Order office supplies
Order teacher supplies
Create PO's and take through process
Distribute ordered supplies
Supporting with Clerical Needs:
Assist staff with clerical requests
Assist staff with arranging appointments
Assist with maintenance of copier machine
Assist with field trip submissions
Assist PTO with clerical needs
Distribute mail to staff
Administer School Messenger Program:
Set up attendance format for school
Track and resolve any problems with the program
Oversee the Substitution needs for Teachers:
Keep track of teacher absences and request substitutes
Assist in Accounting Duties:
Take in monies for different entities of Global Village
Oversee petty cash funds and reconcile on a regular basis
Distribute pay stubs
Distribute or mail checks to appropriate entities or personnel
Communication with accountant regarding questions or issues
Organize Photo Days
Communicate with administration regarding planned dates
Organize photo sessions for classes
Communicate with photographer and send student information for photo day
Send schedule to teachers
Distribute photos to classes
Communication with photographer regarding any problems
Other duties as assigned
Education and Experience:
High School Diploma or Equivalent
Minimum five years (5) experience in administrative support such as office and secretarial work, word processing or bookkeeping
Other background demonstrating application of the following knowledge, skills and abilities:
Criminal background check required for hire
Must have the ability to travel among district facilities
Depending upon the needs of department, position may require second language skills
Customer service and public relations skills
Critical thinking and problem solving skills
Ability to maintain confidentiality in all aspects of job
Ability to manage multiple tasks with frequent interruptions
Ability to manage multiple priorities
Ability to diffuse and manage volatile and stressful situations
Ability to promote and follow Board of Education policies and Building and Department procedures
Ability to communicate, interact and work affectively and cooperatively with all people including those from diverse ethnic and educational backgrounds
Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment, and report unsafe conditions to the appropriate administrator
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.