School Site Operations Manager

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School Site Operations Manager

Posted date
July 11, 2019
School level

Rocklin, CA

Employment Type

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

The School Site Operations Manager (SSOM) is a non-credentialed position on the site administration team. The SSOM will be responsible for ensuring the effective and efficient school site operations. The SSOM will ensure that the school’s families and visitors experience a high-quality customer experience with every interaction and in line with our values and mission.
Reporting to the Site Principal, the School Site Operations Manager will be the non-instructional leader of the school site. The SSOM will oversee attendance, child nutrition, facilities, field trips, and safety. The SSOM will also support key compliance projects and manage school operations team members, including front office, attendance, facilities, business technician, and Food Services Manager.
This position requires a results-driven, systems-oriented leader with interpersonal and project management skills.

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Oversee all office operations and ensure all students, families, staff and visitors are treated in a manner that reflects the values of RAFOS.
2. Oversee the Attendance Clerk and ensure regular attendance reports are submitted on time, accurately and in compliance.
3. Oversee implementation and compliance of ISP’s and truancy protocols.
4. Support the student recruitment efforts.
5. Oversee the staff member responsible for the cumulative records. Ensure accuracy and compliance in the handling of all school records in accordance with Ed Code and FERPA for both entering and exiting students.
6. Oversee the volunteer procedures at the site. Ensure staff are trained and follow the procedures.
7. Ensure that site is safe and secure and in compliance, including management of site safety plan (100% emergency drills completed on time, safety plan updated annually, and annual safety inspection passed) to include the coordination of site emergency drills. Liaise with local emergency response departments as needed.
8. In the absence of the School Nurse, coordinate site health services.
9. Oversee the Athletics/Activities Coordinator to ensure processes are being followed and planning is occurring in a timely manner.
10. Oversee all facilities related tasks including acting as the liaison with the landlord, city officials and other entities as required for school operations; traffic flow and procedures; coordination of on-site events; etc.
11. In conjunction with the Lead Custodian, establish cleanliness guidelines and schedules and ensure they are implemented and continued on a regular basis.
12. Collaborate and coordinate site related matters involving the Children’s Programs with the Children’s Programs Manager.
13. Ensure that field trips are safe, compliant, and coordinated. Oversee transportation management for field trips and other school activities.
14. Manage the Food Services Manager. Ensure NSLP policies and procedures are being followed.
15. Responsible for updating the Parent/Student Handbook in preparation of each new school year.
16. Oversee distribution of report cards.
17. Support planning, preparation and administration for standardized tests
18. Participate with administration in the design of school master schedule.
19. Other duties as assigned.

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge and Abilities at an Intermediate to Advanced Level of:
• Proactive, hands-on strategic thinker who will own the school site operations;
• Extremely detail-oriented and dedicated to getting the job done accurately;
• Team management and leadership that creates and promotes a positive and supportive work environment and inspires others to achieve excellence;
• Outstanding at collaborating, influencing, and negotiating with other members of the organization;
• Strong interpersonal and communication skills;
• Strong knowledge of employment laws as it relates to managing employees;
• Personal qualities of integrity, credibility, and unwavering commitment to RAFOS’s mission;
• Strong computer skills; technologically savvy;
• Excellent written and verbal communication skills;
• Strong strategic thinking, organization, and project management skills;
• Ability to proactively recognize and address challenges.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Bachelor’s degree in Business or a closely related field.
• Minimum of 5 years of experience in operations;
• Experience in California K-12 public schools as part of site administration;
• Superior project and people management skills;
• Experience with data;
• Proficiency in Microsoft and Google platforms;
• Commitment to continuous improvement;
• Recognized for building effective and efficient programs/procedures;
• Valid CPR (to be obtained if not current);
• TB clearance (to be obtained if not current).

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a school office setting with frequent interaction with staff, parents and students.
• Position requires normal physical strength and endurance for standing, sitting, bending, or walking.
• Work assignments are normally located in a work environment with light physical work and requires light physical effort.
• Lifting ~35 pounds maximum or carrying any object weighing over 15 pounds.
• Must be able to clearly communicate both verbally and in writing. Must be able to communicate via telephone and electronically (computer).
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.

Rocklin Academy complies with Title IX and does not, on the basis of gender, exclude any person from participation in, deny the benefits of, or subject to discrimination under, any education program or activity receiving Federal financial assistance.

The Rocklin Academy maintains a tobacco-free, drug-free environment. Chosen candidates must be fingerprinted through the DOJ and provide a clear TB Screen.