Program Events Manager

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Program Events Manager

Posted date
October 4, 2017
Location
Denver, Colorado
Employment Type
Full-Time
Position: One of the most impactful ways that the Colorado League of Charter Schools facilitates the professional development and learning of member schools and other stakeholders in the charter sector is by hosting events. To spearhead this activity, the League is seeking a Program & Event Manager to support the League’s six programs by planning and managing events that are engaging, impactful, and mission-aligned as well as coordinate special projects to advance priorities in advocacy, school support and research. This position will work in tandem with the executive assistant to the President, business services director, accounting manager, and other staff members to ensure that the programs and events that the League hosts benefit from the necessary staffing and project coordination, whether internal or external. The position will be filled as soon as a highly qualified candidate can be identified. Pay: The position will be paid competitively including a full-time salary, the opportunity to earn a significant performance bonus, generous paid time off, and attractive health, retirement and life insurance benefits. Responsibilities: This role is unique in that, to support the annual calendar of events, the Program & Event Manager must work closely with and alongside all members of the League team to complete the following responsibilities: • Manage the League’s annual signature event schedule, including Policy & Facilities Summit, Annual Conference, Teacher Summit and Spring Advocacy Day. • Support the League’s program directors in developing and maintaining the schedule of recurring events, including the business manager network, communication network, tech talk, new school onboarding, and staff retreat days. • Develop and coordinate the schedule of regional and on-site trainings including board trainings, school leader trainings, and instructional trainings. • Create and manage the internal program calendar and event planning timelines. • Schedule event status meetings with key staff to review timelines, delineate roles, clarify assignments and determine next steps. • Maintain community calendar event listings on League website and social media. • Work with event owners and the communications team to determine & implement promotional activities for each event. • Provide certificates of completion to event attendees at/after event conclusion. • Manage communications with event presenters including calls for presentations, presentation criteria and presenter selection. • Work with event owners and team members to determine and manage event design, finances and logistical needs, including the following: o Identification and negotiation of site-use agreements with venues and other vendors; o Event owner assistance, staff role delineation and coordination; o Event itinerary, show flow and vendor presentation space; o Keynote speakers and panelists, special presentations & performances; o Audio-visual, meal and refreshment needs; o Travel for presenters and special guests; o Event signage, program booklets, session handouts, satisfaction surveys and materials; o Registrant communication including site maps, commuting directions and other information; o Event registration, sponsorship and exhibit offerings including webpages, pricing, tracking and reporting through customer relationship management system; o Registration lists and confirmation, supplies and nametags; o Technology use such as Go To Meeting for virtual events; o Pre- and post-event reconciliation, including RSVP tracking, tabulation of survey data, registration fee payment, and other needs; o Invoicing and/or refunding of attendees, sponsors and exhibitors. o Business sponsorship and marketing packages, agreements & promotions. o Point of contact with outside groups renting the League’s training space. • Work closely with team members to set organizational priorities, distribute projects and tasks, monitor progress, and follow through on deliverables to completion. • Assist with administrative support, such as responding to school inquiries and delivering value-added services. • Ensure quality, diligent customer service by assisting with answering main telephone line and distributing incoming calls among team members, welcoming visitors & handling email inquiries. • Other priorities & projects as requested. Position Qualifications: • Strong organizational skills and ability to balance multiple tasks simultaneously. • Financial analysis & decision-making aptitudes. • Passion for keeping up with Colorado charter sector participants, opportunities, knowledge-gathering and needs. • Able to maintain confidential and sensitive information. • Comfortable working in close collaboration, coordination and ongoing communication with other members of the team. • Diligent, well-organized and timely. Ability to prioritize work, meet deadlines and produce quality results on time with attention to detail. Takes pride in following through to completion. • Self-starter with a strong work ethic who works independently, learns quickly & easily, and takes pride in striving for individual and organizational excellence • Excellent written and oral communications skills with diverse audiences • Strong knowledge of Microsoft Office, Excel. Database/website/CRM system experience highly desirable. • Bachelor’s degree and 3+ years of prior experience managing events and projects. • Examples of primary responsibility for successfully organizing logistical aspects of events, conferences, retreats and/or meetings. • Capabilities in project management, including establishing goals, timelines, monitoring progress and deliverables, and reporting outs. • Strong commitment to customer satisfaction. • Prior knowledge of K-12 education and public charter schools is helpful. • Present and represent the League’s vision, values, priorities, strategic choices and points of view to internal and external stakeholders. • Promote integration across program areas through joint planning, coordination and overall commitment to keeping each other informed. To apply - send resume and cover letter to Lisa Jarvi Nolan - ljnolan@coloradoleague.org by Friday, October 20, 2017