Operations Associate

lead image

Operations Associate

Posted date
May 4, 2018
School level

Bronx, NY

Employment Type

An Invitation to Apply for the Position of
Operations Associate (Available 2018-2019)
Girls Prep Bronx Middle School
Bronx, NY

Overview: About Public Prep

The Public Prep Network (PPN) is a nonprofit organization that develops single-sex elementary and middle public schools that pursue excellence through continuous learning and data-driven instruction. Our model is designed to empower each student to build strong character, demonstrate critical thinking, possess a core body of knowledge and be on a predictive path to earn a degree from a four-year university.

Our network is currently comprised of three tuition-free single-sex public charter schools across five campuses and one tuition-free single-sex Pre-K. Our campuses are: Girls Prep Lower East Side Elementary, Girls Prep Lower East Side Middle School, Girls Prep Bronx Elementary School, Girls Prep Bronx Middle School, and Boys Prep Elementary School. The Pre-K program, PrePrep: the Joan Ganz Cooney Early Learning Center, is housed inside of Girls Prep Bronx Elementary School.

Public Preparatory Network/Public Preparatory Academies is an Equal Opportunity/Affirmative Action employer.

Primary Function & Position Overview:
The Operations Associates (OA) will report to the Director of Operations. The Operations Associate will be responsible for the successful and efficient operation of the school and manages key administrative aspects of school operations. The ideal OA candidate is a self-starting individual with excellent writing and computer skills, a proven ability to multi-task and an eagerness to wear many hats at once.

Duties & Responsibilities:
Student Information & Record Keeping:
* Manage student registration, enrollment processes and student information systems (eSchool/ATS)
* Generate reports from databases for internal and external reporting, compliance, and school operations, including reports for bimonthly board meetings
* Maintain up-to-date and organized student files electronically and physically, tracking documentation of files received on checklists, including immunization, birth certificate, proof of address, physical examinations, lunch forms, and any other document required by the school
* Obtain all student change documentation, including withdrawals from the school and intent to return forms
* Serve as primary point-of-contact for internal grade reporting system, including management of progress reports and report cards

School Operations:
* Meet and greet visitors at the school reception, answer phones, and respond to general inquiries
* Provide daily supervision during lunch and recess
* Lead dismissal and late pick-up preparation and process daily, including maintaining the “dismissal binder” and after-school roster
* Participate in school coverage duties as assigned
* Organize student transportation, including Metro card distribution
* Manage all aspects of field trip planning and execution, except vendor payment
* Facilitate injury, lice, and bed bug reporting process
* Manages daily attendance process and reporting
* Send notification calls (i.e., Robo calls) to parents as needed
* Manage School Aide task list as necessary
* Support Operations team sustainability by creating and maintaining function-specific process maps as necessary
* Coordinate school wide mail services and mailings
* Provide additional support to Operations Manager and Director of Operations as directed
* Support Principal through calendar management, including staff recruitment
* Manages meal accountability process, prepares and distributes monthly lunch bills

* Prepare for test administration and coordination
* Securely pack and deliver tests to proper scoring facility
* Serve as primary point-of-contact for interim assessment database

The ideal candidate will have:
* A Bachelor's degree from an accredited college or university
* Minimum 2 years of previous office management/ administrative experience
* Fluency in Spanish is a plus
* Superior organizational skills
* Team player with strong interpersonal skills
* Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Publisher
* Demonstrated passion and commitment to the Public Prep mission
* Maturity, humility, strong work ethic, and a roll-up-my-sleeves mentality

Please be sure to attach a resume and a cover letter explaining why you want to work for Public Prep.

Apply Here: https://jobs.lever.co/publicprep/3b9580c8-e0d2-47b6-980d-b9f9c85da738