BENEFITS AND PAYROLL COORDINATOR (TEMP TO HIRE)

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BENEFITS AND PAYROLL COORDINATOR (TEMP TO HIRE)

Posted date
October 15, 2020
Organization
Location

College Park, GA

Employment Type
Full-Time

SUMMARY: The Benefits and Payroll Coordinator (temp to hire position) supports and assists with ensuring efficient and accurate payroll and
benefit administration in a timely matter. Work requires initiative and independent judgment in the application of
prescribed policies, procedures, and methods.

ESSENTIAL FUNCTIONS: Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential duties.
Benefits Duties/Responsibilities:
 Ensures the accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility
information.
 Assists with benefits orientations and explain benefits self-enrollment system.
 Assists with monthly TRS for new hires and existing employees, report monthly TRS findings, and TRS
monthly reporting/submissions.
 Assists employees regarding benefits claim issues and plan changes.
 Distributes all benefits enrollment materials and determines eligibility.
 Enrolls employees with carriers and process life status changes.
 Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments,
status changes and other general inquiries.
 Processes and administers all leave-of-absence requests and disability paperwork: medical, personal,
disability and FMLA.
 Effectively interprets FMLA and ADA implications as they relate to leaves of absences/disabilities.
 Responds to 403/457(b) inquiries from managers and employees relating to enrollments, plan changes and
contribution amounts. Manages the annual catch-up contribution enrollment and notice requirements in
conjunction with the third-party administrator.
 Assists with the open enrollment process.
 Provides necessary reports for allocation/billing charges.
 Complies with HIPAA regulations
 Administer COBRA
 Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in payroll
system for payroll deduction
 Other tasks as may be deemed appropriate and necessary by the immediate supervisor, CFO, and/or the
Superintendent.
Payroll Duties/Responsibilities:
 Assist with all aspects of payroll processing for school employees when needed enters, maintains, and/or
processes information in the payroll system; information may include employees’ hourly rates, salaries,
commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and
withholding, address changes, and other information.

Benefits & Payroll Coordinator Job Description

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 Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other
deductions.
 Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
 Updates and maintains employee information in the payroll system and maintains payroll records.
 Attends classes and other offered trainings to maintain current knowledge of required equipment and
procedures
 Performs other duties as assigned.
Competencies: To perform the job successfully, an individual should demonstrate the following competencies.
 Adaptability/Flexibility: Adapts to change, is open to new ideas, takes on new responsibilities, handles
pressure, and adjusts plans to meet changing needs.
 Integrity/Ethics: Deals with others in a straightforward and honest manner, is accountable for actions,
maintains confidentiality, supports company values, and conveys good news and bad.
 Teamwork: Meets all team deadlines and responsibilities, listens to others and values opinions,
helps team leader to meet goals, welcomes newcomers, and promotes a team atmosphere.
REQUIRED QUALIFICATIONS:
 Extensive knowledge of employee benefits and applicable laws
 Proficient with or the ability to quickly learn payroll software.
 Ability to pass required background check
 Excellent organizational skills and attention to detail.
PREFERRED SKILLS:
 Time management skills
 Proficient in MS Excel, MSWord, and Outlook
 TRS knowledge
 Strong technology skills
 Experience using search engines (internet) for research projects
 Experience using a student information system and/or other type of database
 Strong written and verbal communication skills
EDUCATION & EXPERIENCE:
 Bachelor’s degree preferred or equivalent to years of experience in field
 Two years of experience in benefits administration
 Minimum of 1-year payroll experience
 General knowledge of TRS (Teacher’s Retirement System)
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job.
 This is an office-based position. The noise level in the office is usually moderate (computers, printers, light foot
traffic).
The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow
any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is “at-
will” as governed by the law of the state where the employee works. It is further understood that the “at-will” nature
of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized
officer.