SUMMARY: The Benefits and Payroll Coordinator (temp to hire position) supports and assists with ensuring efficient and accurate payroll and
benefit administration in a timely matter. Work requires initiative and independent judgment in the application of
prescribed policies, procedures, and methods.
ESSENTIAL FUNCTIONS: Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential duties.
Ensures the accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility
Assists with benefits orientations and explain benefits self-enrollment system.
Assists with monthly TRS for new hires and existing employees, report monthly TRS findings, and TRS
Assists employees regarding benefits claim issues and plan changes.
Distributes all benefits enrollment materials and determines eligibility.
Enrolls employees with carriers and process life status changes.
Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments,
status changes and other general inquiries.
Processes and administers all leave-of-absence requests and disability paperwork: medical, personal,
disability and FMLA.
Effectively interprets FMLA and ADA implications as they relate to leaves of absences/disabilities.
Responds to 403/457(b) inquiries from managers and employees relating to enrollments, plan changes and
contribution amounts. Manages the annual catch-up contribution enrollment and notice requirements in
conjunction with the third-party administrator.
Assists with the open enrollment process.
Provides necessary reports for allocation/billing charges.
Complies with HIPAA regulations
Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in payroll
system for payroll deduction
Other tasks as may be deemed appropriate and necessary by the immediate supervisor, CFO, and/or the
Assist with all aspects of payroll processing for school employees when needed enters, maintains, and/or
processes information in the payroll system; information may include employees’ hourly rates, salaries,
commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and
withholding, address changes, and other information.
Benefits & Payroll Coordinator Job Description
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Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other
Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
Updates and maintains employee information in the payroll system and maintains payroll records.
Attends classes and other offered trainings to maintain current knowledge of required equipment and
Performs other duties as assigned.
Competencies: To perform the job successfully, an individual should demonstrate the following competencies.
Adaptability/Flexibility: Adapts to change, is open to new ideas, takes on new responsibilities, handles
pressure, and adjusts plans to meet changing needs.
Integrity/Ethics: Deals with others in a straightforward and honest manner, is accountable for actions,
maintains confidentiality, supports company values, and conveys good news and bad.
Teamwork: Meets all team deadlines and responsibilities, listens to others and values opinions,
helps team leader to meet goals, welcomes newcomers, and promotes a team atmosphere.
Extensive knowledge of employee benefits and applicable laws
Proficient with or the ability to quickly learn payroll software.
Ability to pass required background check
Excellent organizational skills and attention to detail.
Time management skills
Proficient in MS Excel, MSWord, and Outlook
Strong technology skills
Experience using search engines (internet) for research projects
Experience using a student information system and/or other type of database
Strong written and verbal communication skills
EDUCATION & EXPERIENCE:
Bachelor’s degree preferred or equivalent to years of experience in field
Two years of experience in benefits administration
Minimum of 1-year payroll experience
General knowledge of TRS (Teacher’s Retirement System)
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job.
This is an office-based position. The noise level in the office is usually moderate (computers, printers, light foot
The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow
any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is “at-
will” as governed by the law of the state where the employee works. It is further understood that the “at-will” nature
of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized