Payroll Administrator

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Organization Alliance College-Ready Public Schools
Classification Other
Job Type Full-Time
Date of posting 11/13/2017



Alliance College-Ready Public Schools is the largest nonprofit charter organization in Los Angeles, serving 12,500 low-income students across 25 free, public charter high schools and middle schools. We’re a well-established charter network with a proven record of success in preparing our students for college. In the next phase of our evolution, we must strive to ensure that our students are set up for success in college and beyond. Now is the time to join us in working for long-lasting change for our scholars.


Join our team at Alliance and you can expect to be part of an inclusive and innovative organization deeply committed to preparing Los Angeles students for long-term success. We want talented people from diverse backgrounds and experiences who are motivated to unleash our scholars’ potential. We want strong collaborators, skilled communicators and avid problem solvers who are comfortable in a culture of continuous learning and who are excited to implement fresh ideas and unique solutions to achieve our goals in service of our 12,500 students and families.


The Payroll Administrator is a key member of small but crucial Alliance team that ensures that more than 1,200 Alliance employees receive their appropriate compensation. Along with the Payroll Manager, the Payroll Administrator leads the implementation of payroll functions for Alliance’s 25 schools and Home Office while works closely with Alliance’s Human Resources Team and school site operations managers.


Run Semi-Monthly Employee Payroll
Collect payroll information from Alliance’s 25 schools each pay period and enter information into Alliance’s payroll system with accuracy. Occasionally issue manual payroll checks.
Check and verify that payroll deduction amounts for each pay period are accurately deducted.
Prepare and submit monthly employee pension reports.
Manage Payroll Records
Establish and maintain all payroll records including payroll journal entries and also quarterly and annual payroll tax returns and W-2’s.
Archive and safeguard all payroll related files by fiscal year.
File and maintain employee timesheets and vacation approval forms.
Lead Payroll Accounting
Support year-end audit related to payroll.
Maintain and reconcile all payroll-related and benefits accounts, including for vacation and sick days health insurance deductions, STRS/PERS deductions, and Flexible Spending Accounts.
Reconcile various payroll-related liability accounts before month-end closing is completed.
Customer Service and Support
Provide best-in-class customer service to school sites and home office employees with payroll related questions
Train and support school site operations managers on the payroll process and key school site duties


Strong quantitative abilities, including ability to accurately conduct rapid calculations, identify and correct errors in computations
Belief in and alignment with Alliance’s core beliefs and educational philosophy
Excellent communication skills, both verbal and written
Entrepreneurial spirit to thrive in a fast-paced and achievement-oriented environment
Strong interpersonal skills and ability to build and cultivate relationships with a variety of stakeholders
Willingness to go above and beyond to contribute to the success of a dynamic team committed to a new future for urban education
Understanding of the nuances of urban school environments and school culture


Bachelor’s degree in business administration, accounting, public administration or a related field from an accredited college or university.
At least two (2) years of payroll experience.
Deep understanding of best practices in financial and accounting record keeping, basic accrual accounting principles and procedures, and payroll processes and reports
Experience with Microsoft Office (e.g., intermediate/advanced skills with Excel) and ADP Workforce required.
Experience with the following is a preferred but not required:
Abila MIP (accounting system)
CalSTRS & CalPERS knowledge and reporting
Accounting Journal Entries


Alliance is committed to being a Best Place to Work, where employees find meaning and joy in their work every day, within a culture of collaboration, support, and excellence. Alliance offers competitive salaries commensurate with experience, as well as an employer-sponsored 403b plan annual contribution equal to 5% of regular earnings, and comprehensive health benefits packages, including dental and vision. Alliance covers 100% monthly premiums for individual employees or up to $900/month toward family plan premiums.

Only candidates who are selected for an interview will be contacted.

Alliance College-Ready Public Schools are free public charter schools which do not discriminate against any student, parent, community member, or employee on the basis of actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics.