Bilingual Administrative Assistant

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Organization Bridges Public Charter School (view profile)
Location 1250 Taylor Street NW
Classification Administrative / Business Office
Job Type Full time / part time
Date of posting 7/18/14
County United States


POSITION: Bilingual Administrative Assistant, 12 month position
REPORTS TO: Director of Operations

Bridges mission is to provide an exemplary educational program that includes all students. Our developmentally appropriate, student and family-centered educational approach nurtures students to expand their developmental skills, in order to build a foundation for life-long learning. Bridges Public Charter School is expanding into an elementary school program.

The ideal candidate should have the following skills and characteristics:
• Strong oral and written communication skills in English and Spanish are required.
• Willingness to project a welcoming environment while both representing and communicating the beliefs and values of the school
• Be professional and feel comfortable interacting with a variety of people including adults and children.
• Positive attitude and very strong work ethic
• Excellent organizational ability in order to set priorities, organize workload, handle multiple responsibilities and meet deadlines
• Ability to multi-task projects, people, and events to get the job done
• Strong computer skills, including fluency with Microsoft Word and Excel
• Ability to communicate effectively with diverse individuals and to handle calmly and efficiently situations ranging from routine to emergency
• Ability to maintain strict confidentiality in regard to work performed
• Ability to both take direction and show initiative
• Have a minimum of 30 college/university credit hours. Associate’s degree or higher a plus.
• A minimum of 2 years related work experience
• Prior office experience, including familiarity with office systems.
• Be committed to meeting the needs of a diverse student population
• Have a track record of being a team player and community minded
• Be committed to their own learning - willingness to learn new things and eagerness to acquire new skills

Daily Operations:
• Greeting and welcoming parents, students, staff and visitors. Serving as the first point of contact between Bridges PCS and the general public.
• Answering / routing incoming phone calls and greeting everyone who enters the school building in a warm and welcoming way.
• Screen visitors and guide them to the right staff/location in school.
• Support daily attendance tracking and monitoring by recording attendance in student information systems, recording attendance for late student arrivals, parent call log and contacting families regarding tardy or unexcused absences.
• Create reports to address attendance related matters.
• Creating and maintaining cumulative student records.
• Coordinate with custodial or food service staff and the Operations Assistant and / or Operations Director to ensure that immediate or unexpected cleaning or food service needs are handled appropriately.
• Distribute meals and ensure meals delivery process happens on-time.
• Provide administrative support for the school including , photocopying, preparation of school mailings, faxing, scanning, document organization and maintenance; and creation of various documents for correspondence and communications to staff and families
• Schedule and coordinate meetings, events, interviews, appointments, and/or other similar activities for campus leadership
• Report building maintenance needs to the Operations Manager and support coordination with vendors and custodial staff on repairs, deliveries and installations
• Support Principal and other Administrators as needed.
• Managing a busy school office environment.
• Other duties as assigned.

Family Support:
• Address concerns and questions of families in a way that supports the school’s mission, vision, and values in a timely and accurate manner.
• Respond to in-person, email, and phone inquiries from families about Bridges’ program.
• Support new and returning families with the enrollment process and be the liaison for the school to collect student information from the parent.
• Support logistics and execution of student recruitment and enrollment events, including open houses, enrollment sessions, and orientations.

• Dispense medications to students.
• Provide basic first aid and care of students when injured or sick.
• Engage parents and families in their student’s learning and acting as an ambassador for the school in the community.
• Contribute productively to the school as a whole.
• Attend and participate in school events outside of regular school hours.
• Other duties as assigned.

Salary is based on educational level, certification(s), and years of experience. Employees will be contracted yearly. Contracts will be renewed according to evaluations and staff interest. Health benefits (medical & dental), disability insurance, and a retirement plan: 401-(k) or the continuation of the DCPS retirement plan.

Submit a cover letter and resume via email ( addressed to HR.

Bridges Public Charter School
1250 Taylor St. NW
Washington, DC 20011
Fax (202) 545 - 0517

Emails submission should include in the subject line: "Bilingual Administrative Assistant”