Bilingual Administrative Assistant


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Organization Bridges Public Charter School (view profile)
Location 1250 Taylor Street NW
Classification Administrative / Business Office
Job Type Full time / part time
Date of posting 7/18/14
County United States

Description

POSITION: Bilingual Administrative Assistant, 12 month position
REPORTS TO: Director of Operations

Bridges mission is to provide an exemplary educational program that includes all students. Our developmentally appropriate, student and family-centered educational approach nurtures students to expand their developmental skills, in order to build a foundation for life-long learning. Bridges Public Charter School is expanding into an elementary school program.

QUALIFICATIONS:
The ideal candidate should have the following skills and characteristics:
• Strong oral and written communication skills in English and Spanish are required.
• Willingness to project a welcoming environment while both representing and communicating the beliefs and values of the school
• Be professional and feel comfortable interacting with a variety of people including adults and children.
• Positive attitude and very strong work ethic
• Excellent organizational ability in order to set priorities, organize workload, handle multiple responsibilities and meet deadlines
• Ability to multi-task projects, people, and events to get the job done
• Strong computer skills, including fluency with Microsoft Word and Excel
• Ability to communicate effectively with diverse individuals and to handle calmly and efficiently situations ranging from routine to emergency
• Ability to maintain strict confidentiality in regard to work performed
• Ability to both take direction and show initiative
• Have a minimum of 30 college/university credit hours. Associate’s degree or higher a plus.
• A minimum of 2 years related work experience
• Prior office experience, including familiarity with office systems.
• Be committed to meeting the needs of a diverse student population
• Have a track record of being a team player and community minded
• Be committed to their own learning - willingness to learn new things and eagerness to acquire new skills

RESPONSIBILITIES INCLUDE:
Daily Operations:
• Greeting and welcoming parents, students, staff and visitors. Serving as the first point of contact between Bridges PCS and the general public.
• Answering / routing incoming phone calls and greeting everyone who enters the school building in a warm and welcoming way.
• Screen visitors and guide them to the right staff/location in school.
• Support daily attendance tracking and monitoring by recording attendance in student information systems, recording attendance for late student arrivals, parent call log and contacting families regarding tardy or unexcused absences.
• Create reports to address attendance related matters.
• Creating and maintaining cumulative student records.
• Coordinate with custodial or food service staff and the Operations Assistant and / or Operations Director to ensure that immediate or unexpected cleaning or food service needs are handled appropriately.
• Distribute meals and ensure meals delivery process happens on-time.
• Provide administrative support for the school including , photocopying, preparation of school mailings, faxing, scanning, document organization and maintenance; and creation of various documents for correspondence and communications to staff and families
• Schedule and coordinate meetings, events, interviews, appointments, and/or other similar activities for campus leadership
• Report building maintenance needs to the Operations Manager and support coordination with vendors and custodial staff on repairs, deliveries and installations
• Support Principal and other Administrators as needed.
• Managing a busy school office environment.
• Other duties as assigned.

Family Support:
• Address concerns and questions of families in a way that supports the school’s mission, vision, and values in a timely and accurate manner.
• Respond to in-person, email, and phone inquiries from families about Bridges’ program.
• Support new and returning families with the enrollment process and be the liaison for the school to collect student information from the parent.
• Support logistics and execution of student recruitment and enrollment events, including open houses, enrollment sessions, and orientations.

Miscellaneous
• Dispense medications to students.
• Provide basic first aid and care of students when injured or sick.
• Engage parents and families in their student’s learning and acting as an ambassador for the school in the community.
• Contribute productively to the school as a whole.
• Attend and participate in school events outside of regular school hours.
• Other duties as assigned.

SALARY & BENEFITS
Salary is based on educational level, certification(s), and years of experience. Employees will be contracted yearly. Contracts will be renewed according to evaluations and staff interest. Health benefits (medical & dental), disability insurance, and a retirement plan: 401-(k) or the continuation of the DCPS retirement plan.

HOW TO APPLY
Submit a cover letter and resume via email (jobs@bridgespcs.org) addressed to HR.

Bridges Public Charter School
1250 Taylor St. NW
Washington, DC 20011
Fax (202) 545 - 0517

Emails submission should include in the subject line: "Bilingual Administrative Assistant”