Accounts Payable Coordinator

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Organization Great Hearts Academies (view profile)
Location Scottsdale
Classification Administrative / Business Office
Job Type Full time / part time
Date of posting 7/16/14






(Full-time, benefits-eligible, immediate opening)

Company Description

Great Hearts Academies is a non-profit network of charter schools dedicated to improving education by developing excelling public prep schools. Great Hearts’ academies are substantially outperforming other public and private schools, proving that tuition-free schools can do a superb job of educating students if they are smaller, more efficient, and set higher expectations for all students through a core, classical liberal arts curriculum. We gladly prepare our graduates for success in the best colleges and universities in the nation, but our main purpose is the formation of the soul, heart, and mind. We believe that the highest goal of education is to become good, intellectually and morally. The success of Great Hearts is based on combining an unwavering commitment to classical liberal arts education with the understanding that our schools can constantly be improved through sound, data-driven leadership.

Great Hearts is comprised of a network of sixteen academies in the Phoenix metropolitan region, with growth to nineteen academies in Fall 2014. At capacity, the network will graduate nearly 1,000 students each year. This critical mass of highly impressive graduates will change the educational landscape in Phoenix, and the Great Hearts network will be a catalyst for reforming public education in Arizona. Additional information can be found at http://

Duties & Responsibilities

Great Hearts is seeking an Accounts Payable Coordinator to join its dynamic and growing Accounting & Finance team. The Accounts Payable Coordinator is responsible for day to day processing of accounts payable transactions including accounts payable specific technical tasks, general accounting/reconciliation, administrative assistance and customer service. The right candidate will be detailed oriented with strong work ethic and excellent communication skills.

Primary responsibilities include:

Process accounts payable and generate weekly check run for multiple entities

Review payment submissions for general ledger account coding and approval signature

Audit expense reimbursements

Answer inquiries regarding accounts payable and/or assist in issue resolution

Distribute/mail vendor checks

Ensure compliance with established company policies and procedures and incorporate procedural changes when necessary

Distribute check registers and credit card statements as appropriate

Reconcile AP subsidiary ledger to general ledger

Establish new vendors and maintain W-9 file

Compile 1099 data and assist in the coordination of 1099 distribution and 1096 IRS filing

Generate various accounts payable reports for internal and external distribution as necessary

Interact regularly and professionally with other departments and school representatives

Perform other duties as assigned

Qualifications, Competencies and Strengths

The Accounts Payable Coordinator position offers an exceptional opportunity to develop professionally and contribute meaningfully to a unique organization which is changing K-12 education in this country. While experience in education is not a requirement, Great Hearts is seeking people who are passionate and committed to K-12 education reform.

Bachelor’s degree in accounting, finance or related field preferred

At least 3 years of accounts payable work experience; education industry experience preferred

Excellent interpersonal communication skills and the ability to build strong relationships

Detailed oriented with strong organization and time management skills

Demonstrated professionalism and responsible enough to take ownership of projects

Advanced proficiency with Microsoft Office; Blackbaud Financial Edge system experience a plus

Ability to work in fast paced, dynamic environment with minimal supervision and multiple deadlines

Personal Qualities and Values

We value each of our team members as individuals but believe that we achieve the greatest results by working together. We willingly sacrifice individual interests and recognition for greater collective impact. The candidate should enjoy being a team player. A vibrant shared services center, and the competitive aspiration, well-being, and camaraderie of our employees, is an essential complement to our academic communities.

The nine core virtues that we seek to model and instill in our students are:

Responsibility. We accept obligations and we act on those obligations in a manner suitable to their timely and satisfactory fulfillment. We are willingly accountable for what we do and say, and we seek to learn from our mistakes.

Perseverance and Courage. We spurn despair and strive to complete tasks to the best of our abilities, regardless of the difficulty. We respond creatively to overcome obstacles and ask for help when necessary

Integrity and Honesty. We are individuals of strong ethical values, who make consistently good choices in keeping with our knowledge of right and wrong. We are always truthful in what we say and do, regardless of the circumstances or consequences.

Citizenship and Humility. We give of our time and abilities to serve others. We uphold liberty and social equality through respect for individual differences and always strive to do our best whether we are recognized or not.

Friendship. We regard others and ourselves as deserving of kind and just treatment. Our conduct is considerate and polite. We look for the good in others and demonstrate compassion. Our attitudes toward others reflect the way we wish to be treated.

Wisdom. We learn from our mistakes and think before we act. We look to each other and our past successes for guidance on making good choices.


Great Hearts offers a very competitive benefits package and overall compensation will be commensurate with talent, experience and education.

TO APPLY: Candidates must apply using our online application, accessible via our website Click on "CAREERS" and then "Open Positions" to view job descriptions/openings and submit application materials including your resume. For general information/questions regarding the application or hiring process please contact:

Great Hearts Academies is an Equal Opportunity Employer.