Accounts Payable Clerk

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Organization Alliance College Ready Public Schools
Location Downtown, Los Angeles
Classification Administrative / Business Office
Job Type Full-Time
Date of posting 8/3/17


Alliance College-Ready Public Schools is the largest nonprofit charter organization in Los Angeles, serving 12,500 low-income students across 28 free, public charter high schools and middle schools. We’re a well-established charter network with a proven record of success in preparing our students for college. In the next phase of our evolution, we must strive to ensure that our students are set up for success in college and beyond. Now is the time to join us in working for long-lasting change for our scholars.


Join our team at Alliance and you can expect to be part of an inclusive and innovative organization deeply committed to preparing Los Angeles students for long-term success. We want talented people from diverse backgrounds and experiences who are motivated to unleash our scholars’ potential. We want strong collaborators, skilled communicators and avid problem solvers who are comfortable in a culture of continuous learning and who are excited to implement fresh ideas and unique solutions to achieve our goals in service of our 12,500 students and families.


The Accounts Payable Clerk handles the complete accounts payable duties for the Alliance. The position will report directly to the Compliance Manager.


Perform accounts payable duties with accuracy and timeliness to assure that positive business relations with vendors are maintained.
Provide accurate data entry and general ledger coding to all vendor invoices, employee expense reimbursements and internal payment requests to ensure proper accounts are charged to the appropriate account code, fund number and project ID by multiple entities.
Review AP aging report and P.O. Encumbrance report and reconcile any discrepancies.
Ensure invoices are approved and coded correctly to the general ledger or project ID prior to entering into the system.
Follow up on stale checks/outstanding checks with vendor as needed.
Handle vendor relations/discrepancies/credit memo/follow-up.
Solve problems and resolve outstanding issues as they arise.
Set up 1099 vendors and maintain W-9 forms
Review all invoices for proper approvals and follow up with schools as needed.
Process and mail vendor checks on a weekly basis.
Timely resolution of inquiries from vendors and multiple entities. This includes correspondences via phone, fax and E-mail.
Assist in special projects and year-end audit schedule preparation.
Research and respond to internal and external inquiries related to accounts payable and various expense reports.
Maintain and update vendor files, includes new set up.
Perform other duties as assigned by controller.


Education and Experience:

Prefer a bachelor’s degree in accounting, business administration, or a related field from an accredited college or university.
Prefer two (2) years of experience in Accounts Payable.

Skills, Beliefs, and Mindset:

The qualified Accounts Payable Clerk must be highly organized, detail oriented, computer proficient
Must be able to work with minimal supervision, be familiar with accrual basis accounting.
Candidates must be able to work well independently. Also have excellent phone/communication skills and the ability to deal with customers.
Knowledge of SAGE MIP (desired) and MS Excel Required.
Identify and prioritize workload to meet deadlines with minimal supervision.
Ability to process detailed data in an accurate manner.
Belief in and alignment with Alliance’s core beliefs and educational philosophy
Excellent communication skills, both verbal and written
Entrepreneurial spirit to thrive in a fast-paced and achievement-oriented environment
Strong interpersonal skills and ability to build and cultivate relationships with teachers, coaches, school leaders and other home office departments
Willingness to go above and beyond to contribute to the success of a dynamic team committed to a new future for urban education
Understanding of the nuances of urban school environments and school culture


Alliance is committed to a being a Best Place to Work, where employees find meaning and joy in their work every day, within a culture of collaboration, support, and excellence. Alliance is proud to offer the following benefits to Home Office employees:

Competitive salaries commensurate with experience.
A personalized health benefits package, built from a choice of medical, dental and vision coverage plans with a fully covered monthly premium for an individual employee (up to $750/month).
An employer-sponsored 403b plan annual contribution equal to 5% of your regular earnings, beginning immediately upon your start date.
Paid time off benefits that include an annual accrual of 15 vacation days and 10 sick days, in addition to 11 paid holidays and paid time off between Christmas and New Year’s Day.
Employer-paid monthly parking benefit or the option of receiving a reimbursement for using public transportation or a stipend for walking or cycling to work.

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