Accounting Specialist

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Organization Para Los Niños (view profile)
Location Los Angeles
Classification Administrative / Business Office
Job Type Full-Time
Date of posting 7/18/14
County Los Angeles


Position Overview:
Under the supervision of the Accounting Manager, the Accounting Specialist will be responsible for performing daily accounting tasks, which includes the maintenance of a double entry accounting system and associated subsidiary records.

Essential Job Duties and Responsibilities:
These are the responsibilities of all employees in department. Specific duties as assigned.
• Primarily responsible for all aspects of the payroll processing for hourly and salaried employees including follow-up on timecard approval, recording and reconciling payroll expense and liability accounts between the HRIS and accounting system.
• Generate various reporting from the payroll and accounting system for analyses and reconcile payroll accounts.
• Record in the general ledger all grants and contracts receivable, accounts payable and payroll.
• Assist with funders and fiscal year end close audits.
• Maintain and reconcile monthly the grants and contracts receivable subsidiary ledger,
• Review and enter all benefits entries into accounts payable and ensure accurate and timely reporting to benefit providers.
• Maintain the Cash Receipts Journal daily and post all cash receipts to the general ledger daily.
• Prepare requests for inter-bank cash transfers.
• Prepare journal entries to adjust general ledger account balances and to record recurring transactions.
• Maintain the Journal Entry Log Book.
• Prepare monthly accounts payable and accounts receivable aging schedules and reconcile to general ledger.
• Enter accounts payable invoices and match against Purchase Order.
• Prepare stop payment requests.
• Record credit memos for voided checks.
• Record, classify, and summarize accounting transactions requiring knowledge of accounting policies, procedures, and systems within the department.
• Maintain records through filing, retrieval, retention, storage, compilation, coding, updating, and purging.
• Respond to inquiries. Check accounting transactions to locate and resolve discrepancies.
• Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.
• Participate in the overall Agency Accreditation Quality Improvement Process.
• Nurture and maintain professional and good relationships with funding sources.
• Perform other duties related to the management of the Finance Department as assigned by Supervisor and those in position of authority.
• Understand the formal and informal departmental goals, standards, policies and procedures which may include some familiarity of other departments within the school/division. Is sensitive to the interrelationship of both people and functions within the department.
• On a regular and continuous basis, exercise administrative judgment and assume responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area.
• Nurture respectful relationship with co-workers, management, clients and children, and must be sensitive to the cultural needs of the population served.

The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform the job successfully.

• Two years of college with courses in accounting, business, or equivalent experience
• Two years related work experience required.
• General accounting and/or payroll experience required. Additional education may be substituted for experience
• Proficiency in the use of software applications, databases, spreadsheets, and/or word processing required
• Detail oriented, reliable, and able to adhere to deadlines. Excellent organizational skills

Special Requirements:
• TB clearance, to be renewed every two years
• Criminal background check clearance through DOJ

Physical Requirements:
To perform this job the individual must be able to carry out all essential functions satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job.
• Approximately 50% of time is spent sitting, while frequently required to walk, stand and bend.
• Must be able to talk and hear well. Good vision is imperative
• Occasionally required to stoop, kneel, crouch, or crawl
• Employee will be required to lift and/or move unassisted up to 25 pounds.

Salary: Depending on education and experience
Status: Full-Time / Non-Exempt
Location: 500 Lucas Ave. Los Angeles, CA 90017
Benefits: PLN offers an excellent benefit package, which includes full health,
dental and life insurance, FSA, EAP, vacation, sick days, holidays and 401k plan.

All external applicants must complete online application through